Welcome to the official blog of AIPSA. This blog is meant for use by members of All India Postal Stenographers' Association

Blog maintained by : P. R. Nair, Private Secretary to Post Master General, (Retired) Northern Region, Calicut, Kerala Circle

Monday, August 10, 2015

Duties of Stenographer


Senior P.A.(Gazetted) with Heads of Circles/Regions

o  Taking dictation in shorthand and its transcription.
o  Fixing up of appointments.
o  Screening the telephone calls and the visitors in a tactful manner.
o  Keeping an accurate list of engagements, meetings etc. and reminding the officer sufficiently in advance for keeping them up.
o  Maintaining in proper order the papers required to be retained by the Officer.
o  Keeping a note of the movement of files passed by the Officer and other officers, if necessary.
o  Destroying by burning the stenographic record of the confidential and secret letters after they have been typed and issued.
o  Carrying out the corrections to the Officer’s reference books.
o  Maintenance of CR dossiers and attending to related matters.
o  Relieving the boss of much of his routine work and generally assisting him in such a manner as he may direct.
Stenographer Gr.II (with Director of Postal Services)

o  Taking dictation in shorthand and its transcription.
o  Fixing up of appointments.
o  Screening the telephone calls and the visitors in a tactful manner.
o  Keeping an accurate list of engagements, meetings etc. and reminding the officer sufficiently in advance for keeping them up.
o  Maintaining in proper order the papers required to be retained by the Officer.
o  Keeping a note of the movement of files passed by the Officer and other officers, if necessary.
o  Destroying by burning the stenographic record of the confidential and secret letters after they have been typed and issued.
o  Carrying out the corrections to the Officer’s reference books.
o  Maintenance of CR dossiers and attending to related matters.
o  Relieving the superior of much of his routine work and assisting him in the manner he directs.
Stenographer Grade-III
(In the Circle Office)

o  Receiving the telephone calls.
o  Taking dictation of inspections/visits of divisional heads and of minutes of meetings with Unions.
o  Maintenance of CR dossiers and attending the matters connected therewith.
o  Maintaining in proper order the papers required to be retained by the Officer
Stenographer Grade III (In the divisional office)

o  Receiving the telephone calls.
o  Taking dictation of inspections/visits of divisional heads and of minutes of meetings with Unions.
o  Maintenance of CR dossiers and attending to matters connected therewith.
o  Maintaining in proper order the papers required to be retained by the Officer.

1 comment:

Harisuthan,Secretary General,CAICGSA said...

Dear members,

Kindly note the duties published in our AIPSA blog. If any member is given additional duties other than this or given any clerical duties, may take up the matter with the CS/GS or SG,CAICGSA for taking up with their higher ups