Welcome to the official blog of AIPSA. This blog is meant for use by members of All India Postal Stenographers' Association

Blog maintained by : P. R. Nair, Private Secretary to Post Master General, (Retired) Northern Region, Calicut, Kerala Circle (email-parambilmohan@gmail.com)

Monday, September 24, 2012

Kerala News
The General Body Meeting of Kerala Circle will be held on 02nd October 2012 at

Hotel Pearl Regency, Deewanji moola, Trissur (.6 km distance from Trissur Railway Station)
Time : 11.00 AM

E. Sukumaran,
Circle Secretary, 
AIPSA, Kerala Circle


Central Working Committee and Meeting of Circle Secretaries will be held on 3rd and 4th October 2012.  Meeting will start at 11 AM on 3rd October 2012 at Hotel Pearl Regency, Deewanji moola, Trichur (Kerala) (0.6 km distance from Trichur Railway Station)
E. SUKUMARAN, (President)

Monday, September 17, 2012

Copy of representation sent by Shri AR Ram Mohan, retired Stenographer to the Minister of State.

                                                                                        September 3,2012
Hon'ble Minister Sir,
Sub: Pay parity for stenographers working in non-secretariat offices with Central Secretariat stenographers' services.
Ref: Reply letter dated  July, 2012 of Hon'ble Minister for State, Prime Minister's Office, Personnel, Public Grievances & Pensions, addressed to Shri Kodikunnil Suresh, Hon'ble Member of Parliament.

1. This letter is in reference to the quoted subject and I join issue as the undersigned is also from the stenographers' cadre.

2. I am afraid the Hon'ble Minister has been misinformed by the official machinery in the above matter, who are on denial mode to grant parity for staff, especially stenographers, working in non-secretariat offices on the premises of ill-founded theory of direct recruitment in secretariat services. The Sixth Central Pay Commission constituted for examining the revision of pay scales for various cadre has categorically declined to accept this theory noting that "equal emphasis has to be given to the field offices in order to ensure better delivery"
(para 1.2.18). The Commission has nowhere recommended preferential treatment for Assistants and their counterpart Stenographers in Central Secretariat Service, on any consideration, as claimed in the memorandum dated ie" November, 2009 quoted in reply letter to the Hon'ble Member of Parliament.
3, The Hon'ble Minister would be surprised to know that unlike Assistants in Central Secretariat Service who are recruited on graduate level, the prescribed qualification for recruitment of stenographers both in Central Secretariat and in field offices (non-secretariat organizations) is only +2 or equivalent with knowledge in stenography, vide Notification No. 437 dated August, 5, 2010 published in Gazette of India Extraordinary, Part II-Section-3-Sub-section (i) and model recruitment rules notified under DoPT orders dated 10-03-2010 and 24-01-2011. Further, the notification of model recruitment rules for stenographers working in non-secretariat organizations mentions that posts carrying G. P. ~
4,600/- will be Group 'B' gazette status with rider, giving undue leverage to ministries/departments concerned to interpret the conditions it would apply to the post. It is amusing that even after development of communication technology,initially ushered in by former Prime Minister, Late Shri Rajiv Gandhi, the officialdom like to qualify a service in government departments on quantity basis rather than on quality.
4. The Sixth Central Pay Commission had recorded in its report, vide para 1.2.19, of noting that 'anomalies in majority of cases were caused by upgradation of specific individual posts or grant of certain allowances by the earlier Central Pay Commissions or the Government. In some cases the upgradations had to be extended to comply with specific directions of various courts".
5. In para 1.2.20 of the report, the Sixth Central Pay Commission envisaged to settle the anomalies and wherever considered necessary on specific conditions, recommended upgradation of certain posts.
6. In para 2.2.19 (vii) of the report, the Sixth Central Pay Commission has categorically mentioned that pay scales (as per V CPC) of ~ 5000-8000, ~ 5500-9000 and ~ 6500-10500 have been merged to bring parity between field offices, the secretariat; The Commission has also noted therein that 'a large number of anomalies were created due to the placement of Inspectors/and Assistantsl Personal Assistants of CSSICSSS in scale ~ 6500-10500. The scales of ~ 5500-9000 and ~ 6500-10500, in any case, had to be merged to resolve these anomalies" .
7. In para 2.2.21 (v), the Sixth Central Pay Commission, has again pointed out on the proposed merger of pre-revised pay scales of ~ 5500-9000 and ~ 6500-10500.
8. In para 3.1.8 and 3.1.9 of the report, the Commission has recommended upgradation of entry scale of only Section Officers in Central Secretariat and not that of Assistants who were given only a replacement scale of PB-2 with GP of ~4,2001-.
9. In para 3.1.14 of the report, Recommendation for non-Secretariat Organizations, the Commission has recommended merger of scales of ~ 5000-8000 and ~ 5500-9000 and placing them in pre-revised pay scale of ~ 6500-10500 and to give replacement pay scale in PB-2 with G.P. of ~ 42001-, as recommended for Assistants of Central Secretariat services, vide table under para 3.1.9.
10. The Commission has also recommended to cease further recruitment of steno cadre exclusively both in Secretariat and in non-secretariat offices and advocated recruitment in unified cadre as Executive Assistant whose qualifications as well as method of recruitment shall be as prescribed for Executive Assistants in the Secretariat.
11. The Commission in its report, vide para 1.2.25 'on implementation of recommendations' judging the minds of officialdom has said that lengthy and elaborate documents are liable to be quoted out of context and hence, the report has been kept concise. Further it said that 'all the recommendations are interconnected and need to be treated as an organic whole.......... The Report would, therefore, need to be treated in a holistic manner and the
recommendations considered as a package".
12. It is not out of place to point out here that the Hon'ble Central Administrative Tribunal, Hyderabad Bench, in its judgment on OA no. 1276 of 2004 by stenographers working in South Central Railway vs the Secretary, Railway Board, etc., has recorded that 'In the light of the above discussions we find a lot of force in the pleadings made by the applicants for parity in the pay scales of Stenographers working in the Zonal Railways on par with that of
obtaining in the Railway Board as also in the Central Secretariat Stenographers Service, New Delhi. ... .. ... In any case, since there appears to be merit in the demand made by the applicants we feel it is necessary to give a direction to the Railway Board to examine the matter by treating this OA itself as an application and then take a decision having regard to the fact that the other Government of India Departments have implemented the same parity of scales in respect of their Stenographers be in a regular Department or subordinate offices or autonomous bodies
13. The Government has acknowledged having accepted the recommendation of the Sixth Central Pay Commission that - "Parity between field offices and secretariat has been proposed, as in Commission's view, equal emphasis has to be given to the field offices in order to ensure better delivery" (para 1.2.18) - and granting parity between field offices and the secretariat, vide Memorandum dated ia" and 16th November, 2009, issued by Ministry of
14. The Government claims to have established parity by introduction of a pay scale on non-functional basis in Central Secretariat Service against a pay scale on regular basis in non-secretariat organizations. All these years (more than two decades), the stenographers working in non-secretariat organizations have been demanding for parity in pay scales with those stenographers working in Central Secretariat and not the other way round.
15. It is fundamental that a pay scale introduced in Central Secretariat service on non-functional basis do not become equal to pay scale on functional/regular basis in non-secretariat organizations.
16. In the light of the above, the undersigned wishes the Hon'ble Minister of State to intervene in the matter and remove the disparity created by the memorandum dated is" and is" November, 2009 and restore parity as envisaged in the Report of the Sixth Central Pay Commission, to the stenographers working in non-secretariat offices by merging the pre-revised pay scales of ~ 5000-8000, and ~ 5500-9000 with pay scale of ~ 6500-10500 and place them in PB-2 with Grade Pay ~ 4,6001- with retrospective effect from 01-01-2006.
Thanking you,
Yours sincerely,
(A.R. Ram Mohan)

Friday, September 14, 2012

DOPT publishes the minutes of MACP JCM held on 27.07.2012.

The official summary record of discussins of the MACP Joint Committee, which was held on 27th July, 2012 has been issued by DOPT on 13.9.2012. As per the decision taken in the National Anomaly Committee meeting, the separate meeting was held on 27.7.2012 charied by the Joint Secretary of DoPT. We placed the official record note of the meeting of MACP Joint Committee...

Summary Record of discussions of the meeting held on 27th July, 2012 with the Staff Side on the issues relating to Modified Assured Career Progression Scheme (MACPS)

In the meeting of the National Anomaly Committee, held on 17/07/2012, it was decided that Joint Secretary (E), DOPT will hold a separate meeting with the Leaders of Staff Side to discuss the issues relating to MACP Scheme which formed Agenda Item No 42 of the National Anomaly Committee. Accordingly a meeting was held on 27/07/2012 in Room No. 190 at North Block, New Delhi. The list of participants of this meeting is at Annexure IV.

Joint Secretary (E) DoPT welcomed the participants and stated that the Joint Committee which was set up by the National Anomaly Committee to discuss the issues relating to Modified Assured Career Progression Scheme (MACPS) met thrice and based on the discussions in those meetings a Report of the Committee was prepared and was placed before the National Anomaly Committee in its meeting held on 5th January,  2012. However due to shortage of time this item could not be discussed fully. In the meeting of the National Anomaly Committee held on 17th July,  2012, the Chairman had desired that since the issues involved in MACP Scheme are complex, another round of consultation through a meeting with the Staff Side under Joint Secretary (E) DoPT may be held soon. This meeting was held in pursuance of that decision. Thereafter the report of the Joint Committee was taken up for discussion.

1. Grant of MACP in the promotional hierarchy:-
The  Staff Side stated that under ACP Scheme, financial upgradation was granted in promotional hierarchy and therefore it had become part of service condition of the employees. Under the MACPS, financial upgradations is permitted in Grade Pay hierarchy only, thereby adversely affecting the service conditions. Therefore, under MACPS also the financial upgradations should be granted in promotional hierarchy.

The Official Side stated that there was no such recommendation of the 6th CPC and in fact the Commission in its report, while discussing this issue, had mentioned that although the ACPS had, by and large, alleviated the problem of stagnation and also allowed higher rate of increments in the higher scale extended under it, it had, however, given rise to other problems. The financial upgradations in that scheme followed the then existing promotional hierarchy which gave rise to uneven benefit to employees falling in the same pay scale since several Organisations adopted different hierarchical pattern. Consequently, employees working in organizations having greater number of intermediate grades suffered because financial upgradation under ACPS placed them in a lower pay scale vis-a-vis similar]) placed employees in another organization that had lesser intermediary grades.

The 6th CPC therefore, recommended a systemic change in the existing scheme of ACPS whereby all employees, irrespective of the hierarchical structure as prevalent in their organization/cadre, would get the same benefit under it.

This was accepted by the Govt with further modification to grant three financial upgradations under the MACPS at intervals of  10, 20 and 30 years of continuous regular service in the immediate next higher grade pay in the hierarchy of the recommended revised pay bands and grade pay as given in Section 1, Part-A of the first schedule of the CCS (Revised Pay) Rules, 2008. In fact while accepting the recommendations of the  6th  CPC on this issue there was no such demand by the Staff Side.

The Staff Side stated that the employees who were in service prior to 1.1.2006 had the right to retain first two financial upgradations in the promotional hierarchy and the Government cannot alter the existing service conditions adversely. The Official Side however stated that since MACPS is in supersession of earlier ACP scheme, this cannot be agreed to.

The Staff Side insisted that at least option be given to individual employees in this regard to facilitate him/her to opt for either ACP or MACP for availing benefit of financial upgradation. The Staff Side was insistent that either MACPS should be in promotional hierarchy or individual options should be given to the employees.
The Official Side stated that it was not possible to agree to individual options and if they have any alternate suggestions, the Staff Side could come back with them.

2. Date of effect of MACP Scheme:
The Staff Side stated that those employees who retired during the period between  1.1.2006  and 31.8.2008 could not get the benefit of MACPS and therefore the MACPS should be made effective from 1.1.2006. It was pointed out by the Official Side that during the  5th  CPC also the ACPS was made effective from a later date.

The Staff Side suggested that in respect of those who had retired/died prior to 1.9.2008, the MACP scheme could be made effective from 1.1.2006. It was pointed out that there is also the issue of some of the employees, who got the benefit of ACPS during this intervening period, may be adversely affected because of this demand.
Thus the staff Side was advised to reconsider their demand for giving effect to the MACP Scheme w.e.f. 01.01.2006.

3. Counting of 50% of service rendered by Temporary Status Casual Labour for reckoning 10/20/30 years under MACP Scheme:
It was reiterated by the Official Side that as per para 5 (v) of Appendix pertaining to Casual Labourers (Grant of Temporary Status and Regularization) Scheme, 50% of the service rendered under temporary status is to be counted only for the purpose of retirement benefits after their regularization. Since under MACPS only continuous regular service is taken into account for allowing 1st, 2nd and 3rd financial upgradations on completion of 10, 20 & 30 years of continuous regular service respectively, the demand of the Staff Side cannot be accepted for MACPS.
It was decided that this issue may be taken up by the Staff Side in National Council separately.

4. Treatment of employees selected under LDCE/GDCE Scheme:
It was decided that treatment of such cases would be on the lines as was under the ACP Scheme and Ministry of Railways would examine the matter accordingly

5. Promotion in the identical Grade Pay:
The Official Side stated that they will issue instructions for granting one increment for fixation of Pay in cases of promotion to the same Grade Pay if they were granted such a benefit post 5th CPC also. Such a dispensation would then apply while considering financial upgradation under MACPS.

6. Financial Upgradation under MACPs, in the case of staff who joined another unit/organisation on request:
The Staff Side pointed out that OM dated 01/11/2010 should be suitably amplified/amended covering the staff that was transferred on request on reversion to the Unit/Organisation so that the total service rendered in the previous Unit/Organisation, ignoring the past promotion, may be counted for MACPs.

The Official Side agreed to issue necessary clarificatory instructions in this regard. The Staff Side also pointed out that in certain offices the promotion in the original Unit/Organisation from which an employee got reverted/transferred to the lower post, was also being counted against MACPS which is not warranted.
The Official Side agreed to look into this issue.

7. Extension of benefit of MACPS to an employee appointed in Grade where direct recruitment element is there while ignoring service and promotion rendered prior to his appointment in that post:
The Official Side reiterated that suitable clarifications bearing No.5 in OM dated 09/09/2012 have already been issued and matter stands resolved.

8. Stepping up of Pay of Senior incumbents at par with Junior incumbents as a consequence of ACP/MACPs
It was stated by the Official Side that stepping up of pay in the pay band or grade pay with regard to junior getting more pay than the senior on account of pay fixation under the MACP Scheme can be considered as a special dispensation and suitable clarificatory instructions will be considered to deal with such situations.

The Staff Side also raised the issue of injustice being meted out particularly in the Accounts Department of Indian Railways wherein the incumbents who cleared the Appendix examination are drawing less pay as compared to those who could not qualify the said examination and got the benefit of MACPs. The Staff Side stated that this led to de-motivation among qualified staff and urged for rectifying such an anomaly.
It was agreed to examine this separately and Ministry of Railways was advised to send the proposal in question.

9. Benchmark for MACP
It was decided that suitable instructions will be issued to specifically clarify that wherever promotions are given on non-selection basis (ie seniority cum fitness), the prescribed benchmark, as mentioned in para 17 of Annexure I of MACPS dated 19.5.2009, will not be applicable and the benchmark for promotion will apply for the purpose of MACPS.

10. Grant of ACP benefit to Artisan Staff of Ministry of Defence:
The Staff Side insisted that based on Fast Track Committee recommendations, the then existing Highly Skilled grade (in the Pre revised pay scale of Rs 4000-6000) was split equally in the ratio of 50:50 and redesignated as Highly Skilled Grade II (GP 2400) and Highly Skilled Grade I (GP 2800) with effect from 1.1.2006. The Staff Side stated that such placement of employees in Highly Skilled Grade I (GP 2800) with effect from 1.1.2006 to 14.6.2010 cannot be treated as promotion for the purpose of grant of financial upgradation under MACP Scheme.The Official Side stated that on the issue of Artisan Staff of the Ministry of Defence, the matter has already been examined on file and Ministry of Defence has been advised accordingly. The Staff Side insisted that this should be reconsidered so that placements in higher Grade may not be taken as promotion for the purpose of grant of financial upgradation under MACP. The Official Side stated that this has repercussions on the employees working in Railways and therefore it is not amenable to acceptance.

(11).  The rest of the items of the Report of the Joint Committee, as indicated below, were closed as appropriate action had been taken with respect to the issues raised therein.
(1) Applicability of MACPS to Group D employees who have been placed in the grade pay of Rs.1800/- in PB-i. 
 (2) Grant of financial up gradation under old ACP Scheme between 1.1.2006 and 31.8.2008
 (3) Counting of services rendered prior to re-appointment for the purpose of MACP.
 (4) Accounting of services rendered before Removal/Dismissal from service and subsequent reinstatement in service for the purpose of MACP Scheme
 (5) Counting of service rendered in State Govt/PSUs etc.
 (6) Regulation of Probation period under MACPS
 (7) Application of MACPS to the Surplus Staff Re-deployed to lower posts in other Cadres/Organisations.
 (8) Entitlement of the privileges after financial upgradation under MACP Scheme
 (9) Extension of ACP/MACP Scheme to Staff Car Drivers /Civilian Motor Drivers/MT Drivers/Fire Engine Drivers etc.
 (10) Pay Fixation on promotion subsequent to grant Of MACPs
 (11) Notional Classification for CGE1S consequent upon MACPs.

(12) The Staff Side raised the following issues though they were not part of the MACP Joint Committee Report.

Employees who got one pro motion prior to 01/09/2008 and completed over two decades of service without benefit of promotion and are denied third ACP under MACPs:

The Staff Side raised this issue and insisted that in such cases, third MACP should be straight away given to staff from the date subsequent to the date of completion of two decades of service after promotion. After discussions, the Official Side while appreciating the position stated that this is a peculiar situation and agreed to consider this issue on the basis of a reference to be made by the Ministry of Railways in this regard.

Modification of recruitment rules particularly in Railways and upgradation granted by abolition of Pay Scale-Implementation of MACPs

Though this was not a part of the MACP Report, the Staff Side raised this issue in the meeting and explained that in the Railways, the lower pay scales were abolished and posts were upgraded to higher pay scales with revision of recruitment qualification and designation. In such cases the Staff Side insisted that entry Grade Pay as a result of upgradation consequent upon abolition of lower Pay Scales should be taken into consideration for reckoning 10/20/30 years of service for granting MACP.

The Official Side decided that the Railway Board may send an appropriate proposal to the DoP&T in consultation with the Staff Side.

13.  The Official Side reiterated that MACP Scheme is a fall-back option and the Ministries have to conduct Cadre Restructuring in right earnest for ensuring that promotional avenues are available to the staff within a reasonable time frame. It was agreed that Ministry of Finance would issue instructions to all Ministries/Departments/Cadre authorities to undertake Cadre restructuring of Group B & Group C formations in a time bound manner.

The Staff Side pointed out that the Ministry of Railways is citing the instructions of Ministry of Finance issued some years back that only one third of the Cadre could be disturbed, for revising the percentages for the purpose of Cadre restructuring, the Official Side stated that this would be examined and if required, necessary clarificatory instructions will be issued to the Ministry of Railways so that the Cadre Restructuring could be carried out.
Source : www.persmin.nic.in
Kerala News
Due to harthal, the General Body Meeting of Kerala Circle fixed on 15.09.2012 (Saturday) at Trichur is postponed to 
02nd October 2012.
Hotel Pearl Regency, Deewanji moola, Trissur (.6 km distance from Trissur Railway Station)
Time : 11.00 AM

E. Sukumaran,
Circle Secretary, 
AIPSA, Kerala Circle

Tuesday, September 04, 2012

Central Working Committee on 3rd and 4th October 2012


Central Working Committee and Meeting of Circle Secretaries at Thrissur (Kerala) on 3rd and 4th October 2012- Meeting will start at 11 AM on 3rd October 2012. 
 We welcome all colleagues to Kerala-  GOD’S OWN COUNTRY
Venue and accommodation particulars  etc. will be notified soon.

 V.  VALSALA (Circle President), 
E. SUKUMARAN, (Circle Secretary)

Central Working Committee meeting on 3/4.10.2012 at Thrissur