Welcome to the official blog of AIPSA. This blog is meant for use by members of All India Postal Stenographers' Association******E-mail: parambilmohan@gmail.com
================ Blog maintained by : P. Radhamohan Nair, Private Secretary to Post Master General, (Retired) Northern Region, Calicut, Kerala Circle=================

Sunday, June 25, 2017


Procedure to link India Post mail ID for getting unlimited space - Microsoft Outlook

1. Open Outlook program from microsoft office from start option.

2. click on next

3. would you like to configure email account--> click on yes --> Next

4. Click on manually configure server setting --> Next

5. Click on Internet Email --> Next

6. Your Name - enter name of office e.g- Nagpur GPO

7.E-mail Address- nagpurgpo@indiapost.gov.in

8. Incoming mail server- outlook.indiapost.gov.in

9. Outcoming mail server- outlook.indiapost.gov.in

10.User name- nagpurgpo@indiapost.gov.in

11. Password- ***** email id Password

12. Click on More setting

13. click on outgoing server tab- check on My outgoing server require authentication

14. Click on advance tab- Incoming server- 995 , check on This server require encrypted connection, Outgoing server- 465

15. check all on delivery option- select days 10

16. Click on ok --> Next

17. if certificate message comes--> YES

18. Enjoy outlook

19. to send email - click on new.

Applications from willing officials from the cadre of PA/SA to work in CSI Command and Control Team at Centre for Excellence in Postal Technology (CEPT), Mysore.Applications from willing officials from the cadre of PA/SA to work in CSI Command and Control Team at Centre for Excellence in Postal Technology (CEPT), Mysore.

A commemorative postage stamp released on completion of 50 years of Passport Act.

Press Information Bureau
Government of India

Ministry of Communications & Information Technology
 23-June-2017 14:51 IST
A commemorative postage stamp released on completion of 50 years of Passport Act.
The Minister for Communications Shri Manoj Sinha said that the Passport Seva Project (PSP) has been a watershed in the history of passport issuance in India with its successful implementation in the Public Private Partnership (PPP) mode. The entire process of citizen service delivery has been re-engineered, standardized and automated. Speaking after releasing a commemorative postage stamp on completion of 50 years of “The Passports Act, 1967”, he said that services are delivered through a country-wide networked environment - integrating all Passport Issuing Authorities, around 91 Passport Seva Kendras, as well as providing access to a number of external stakeholders viz. Immigration, Police, India Post, India Security Press and Embassies/ Consulates abroad.
Shri Sinha said that 24th June 1967 marked an important milestone in the history of passport issuance in India as it was on this day that the President gave assent to the Passports Act 1967. The Passports Act provided a robust legal framework for the issue of passports and travel documents and regulation of the departure from India of Indian citizens. 

The Minister said that in order to extend passport services to our citizens on a larger scale and to ensure wider area coverage, the Ministry of External Affairs and the Department of Posts (DOP) have agreed to utilize the Head Post Offices in the country as Post Office Passport Seva Kendra (POPSK) for delivering passport related services to the citizens of our country. The pilot projects for this joint venture between MEA and DOP were inaugurated on 25 January, 2017 at Mysuru in Karnataka and at Dahod in Gujarat. Shri Sinha said, applicants, who apply for their passports online through the passport portal, can now schedule an appointment and then visit the designated POPSK to complete the formalities similar to those at the PSK necessary prior to the issue of the passport. 

It has been decided to set up 235 POPSK in two phases – 86 in Phase-I and 149 in Phase-II. 52 POPSK of Phase-I have been operationalized.

Online Software for Departmental Proceedings

Press Information Bureau 
Government of India
Ministry of Personnel, Public Grievances & Pensions
22-June-2017 15:32 IST
Dr Jitendra Singh launches Online Software for Departmental Proceedings
The Union Minister of State (Independent Charge) Development of North-Eastern Region (DoNER), MoS PMO, Personnel, Public Grievances & Pensions, Atomic Energy and Space, Dr Jitendra Singh launched the online Software for Departmental Proceedings, here today.
Speaking on the occasion, Dr Jitendra Singh complemented the Department of Personnel and Training (DoPT), CVC and other departments for their collective efforts in this direction. He said that the Government under the leadership of Prime Minister Shri Narendra Modi has been working on the principles of ‘maximum governance, minimum government’, transparency with accountability & citizen centricity and zero tolerance against corruption. The Minister said that the aim of the software is to see that the proceedings are done against corrupt officers and the honest officers are not put to harm due to inordinate delays. He said that the bureaucracy is the tool of governance and the aim of the government is to provide work-friendly environment to the officers. He said that the software will check that the honest officers are not intimidated and it will encourage the transparent functioning in the Government. It will ensure that the malpractices are not spared and the good practices are not punished, he added. He said that the efforts have been made to complete the disciplinary enquiry within 2 years. He said that reducing the timeline in completion of disciplinary proceedings will give faster relief to the honest officers.
The Secretary to Prime Minister, Shri Bhaskar Khulbe said that it is a big achievement accomplished by DoPT to bring departmental proceedings online. He said that delays are inordinate in the entire proceedings structure and this software will address that issue. He also emphasised upon the training of the disciplinary proceeding officials and also mentioned that a ready reckoner on rules and procedures should be available to the disciplinary proceeding officials.
The SS & EO, DoPT, Shri Rajiv Kumar said that DoPT has taken various steps to streamline the process and make it more transparent. This software will help fast track the process of departmental proceedings and bring more transparency in the system, he added.
The Secretary, CVC, Smt. Nilam Sawhney said that the focus of the software is to reduce the pendency in the cases related to disciplinary proceedings.

The online software portal for Departmental Proceedings is as per provisions of All India Service (AIS )(D&A) Rules, 1969, against All India Service officers. There had been serious concerns raised on the enormous time and delay encountered for completion of departmental proceedings instituted against government servants. As per a report of CVC, departmental proceedings which should ideally be completed within 2 years take anywhere from 2 to 7 years for completion. The delay is due to numerous factors which inter alia include delays in furnishing replies by the charged officer, finalisation/acquiring of documents required for proving the charges (listed documents), multiple adjournments during the inquiry process due to non-receipt or delayed receipt of information by the stakeholders and lack of accountability for completion of inquiry and in other stages during the departmental proceedings. To plug the delays and to complete inquiries expeditiously, specific timeframes were recently introduced through amendment to the AIS (D&A) Rules, 1969 which were notified on 20.01.2017. The amendments have provided a timeframe of six months for completion of inquiry. Any further extension will require approval of the disciplinary authority with cogent arguments. Similarly, timeframes have also been introduced for reply of the charged officer on the charge sheet and advice of the UPSC. Amendments have also been made to the analogous provisions of CSS (CCA) Rules in respect of Central Government Employees vide notification dated 02.06.2017.
To augment the amendments made to the rules and to further expedite the inquiry process, the online system for departmental proceedings has been introduced. The online system envisages use of cloud based technology and provides interface to different stakeholders like the Administrative Ministry, which is initiating the inquiry, the Cadre Controlling Authority, Charged Officer, Inquiry Officer etc. through separate modules. All documents required for the conduct of the inquiry will be stored online and authenticated through digital signature/e-signature. Further, all communication between the different stakeholders will be through the system with provision for email and SMS alerts. The software also provides status of all pending cases on real time basis along with alerts for adhering to the timeframes indicated in the rule. It is expected that the online system will enable monitoring of the departmental cases more effectively to complete inquiries within stipulated timeframes and fix accountability at different stages. The online portal will initially be adopted in respect of IAS officers posted in the Central Government and will subsequently be extended to AIS officers in the Central Government as well as Central Group ‘A’ employees. The State Government will also be involved in the subsequent phases for consideration of extension to AIS officers serving in the State Government.
The senior officers of the DoPT were also present on the occasion.

Counting of Training Period for MACP - Clarifications

  A kind reference is invited to the following orders on the subject. 
1.     Dte letter no 4-7/(MACPS)/2009-PCC dt 18.9.2009
2.     Dte letter no 4-7/(MACPS)/2009-PCC dt 23.6.2016
All the candidates selected for PA cadre are to undergo Induction and practical training for 90/105 days, before regular appointment.

1. Such period of training was not counted for anything and their pay and allowances, increments were regulated from their actual date of joining in the department as Postal Assistants.

2. Subsequently, orders were issued for counting the training period for increments and for the promotions (financial upgradations) under TBOP and BCR schemes, vide Dept. of Personnel and Trg OM 16/16/92-Estt(pay I) dt 31.3.1992.

3. The above provision was made applicable with effect from 1.1.1986. The pay of the officials was notionally fixed from 1.1.1986 to 30.9.1990 and on actual basis from 1.10.1990.

4. The above provision was applicable to those officials who underwent training on or after 1.1.1986.

5. The provision was extended to officials who underwent training before 1.1.86 videDte order number: 44-2/2011-SPB II dated 5.5.2016. The list of officials is called for by DO and the same has been submitted to DO.

6. The scheme of MACPS was introduced consequent on the implementation of 6th CPC with effect from 1.1.2006.

7. This scheme was given effect from 1.9.2008 vide reference cited under 1 above.

8. The salient features of the scheme were given in the Annexure-I to the communication cited under 2 above.

9. The second sentence of para 9 of the Annexure read as follows: “Service rendered on adhoc/contract basis before regular appointment or pre-appointment training shall not be taken into reckoning. A casual reading of the text gives the meaning that the pre-appointment training shall not be taken into reckoning. Under this context, the training period was omitted for the grant of MACP to the officials, it is presumed.

10. But a close reading of the above text gives a different but correct meaning. The meaning of the above text may be explained as follows. If the sentence is broken into smaller parts, they read as follows.

a. Service rendered on adhoc/contract basis before regular appointment shall not be taken into reckoning.

b. Service rendered on adhoc/contract basis before pre-appointment training shall not be taken into reckoning.

11. From (a) and (b) above it is clear that only the service, if any, rendered on adhoc/contract basis either before regular appointment or before pre-appointment training shall not be taken into reckoning.

12. From the above it is clear that pre-appointment training shall count for MACPS, as the above text speaks only about the services rendered on adhoc or contract basis which might before regular appointment or before pre-appointment training, and nothing about the training period.

13. As per the communication cited under 2 above, the second sentence of para 9 is modified as follows: “service rendered on adhoc/contract basis before regular appointment on pre-appointment training shall not be taken into reckoning.”

14. From the above it is clear that any service rendered on adhoc/contract basis will not count, but the training period counts for the grant of promotion under MACPS. It is added that as per our departmental rules, the training period is neither treated as service on adhocbasis nor on contract basis in as much as this period counts for increment and also for TBOP/BCR promotions.

15. For clarity sake consider the following rule of our department. “ Air journey on LTC is not permissible” which means that no government servant is entitled for air journey on LTC but LTC can be availed. This does not take away the privileges granted under LTC. The restriction is for air journey only.

16. Also as per the developments taken place towards the counting of training period for service, the training period counts for increment and TBOP/BCR schemes.

17. It is added that just like TBOP/BCR schemes, MACPS is also a financial upgradation only. Hence the provision of counting training period towards TBOP/BCR will squarely applicable to MACPS also.

Those officials, who have completed 16/26 years’ service before 1.9.2008, had no problems, as their pay would have been fixed on the date of promotion to TBOP/BCR schemes prior to 1.9.2008. If the training period is included, the date of promotion to TBOP/BCR would be advanced and their pay would be refixed accordingly.

In case of the officials who have got their MACP after 1.9.2008, the date of MACPS is to be advanced.