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================ Blog maintained by : P. Radhamohan Nair, Private Secretary to Post Master General, (Retired) Northern Region, Calicut, Kerala Circle=================

Friday, February 19, 2016

DOPT Guidelines for applying for LTC - Block Year, Advance, Claim, Time Limit etc.

Central Civil Services (Leave Travel concession) Rules, 1988

1. Please ensure that you have applied for leave and submitted the self-certification form to your Administration before the LTC journey is undertaken.

2. Please check your eligibility before applying for LTC. LTC to Home Town can be availed once in a block of two years and LTC to Any Place in India may be availed once in a four year block. If not availed during these blocks, the LTC may also be availed in the first year of the following block.

3. Please note that the current two year block is 2016-17 and the current four year block is 2014-17.

4. In case of fresh recruits, LTC to Home Town is allowed on three occasions in a block of four years and to any place in India on the fourth occasion. This facility is available to the fresh recruits only for the first two blocks of four years applicable after joining the Government service for the first time. (For details, please refer to DoPT’s O.M. No. 31011/7/2013 -E stt. (A-IV) dated 26.09.2014 available on www.persmin.nic. in’ << `OMs & Orders'<< ‘
 Frequently Asked Questions (FAQs) on LTC entitlements of a Fresh Recruit’)

5. A Fresh recruit may at his option choose to avail LTC under the normal LTC rules as applicable to other Government employees. In this case he/she will not be allowed to avail other LTCs as admissible to the fresh recruits in that block of four years.

6. The retiring Government employees are eligible to avail LTC as per their entitlement provided that the return journey is performed before their date of retirement. LTC is not allowed after retirement.

7. The Journeys on LTC are to be undertaken in the entitled class of the Government servant in public/Government mode of transport.

8. Travel by private modes of transport is not allowed on LTC, however, wherever a public transport is not available, assistance shall be allowed for the private transport subject to the certification from an Appropriate Authority that no other public/Government mode of transport is available for that particular stretch of journey and these modes operate on a regular basis from point to point with the specific
approval of the State Governments/Transport authorities concerned and are authorised to ply as public carriers.

9. If a Government servant travels on LTC upto the nearest airport/ railway station by authorized mode of transport and chooses to complete rest of the journey to the declared place of visit by ‘own arrangement’ (such as personal vehicle or private taxi etc.), while the public transport system is already available in that part, then he may be allowed the fare reimbursement till the last point where he has travelled by the authorised mode of transport. This will be subject to the undertaking from the Government employee that he has actually travelled to the declared place of visit and is not claiming the fare reimbursement for the part of journey performed by the private owned/operated vehicle.

10. Government Servant may apply for advance for himself and/or his family members before the proposed date of the outward journey and he/she is required tickets within ten days of the drawal of advance, irrespective of the date of commencement of the journey.

11.Reimburseme under LTC scheme does not cover incidental expenses and
expenditure incurred on local journeys. Reimbursement for expenses of journey is allowed only on the basis of a point to point journey on a through ticket over the shortest direct route.

12.The time limit or submission of LTC claim is :

• Within dire months of completion of return journey, if no advance is drawn;
• Within one onth of completion of return journey, if advance is drawn.

13. Government employees entitled to travel by air are required to travel by Air India only Class at LTC-80 fare or less unless permitted to do so by any is provision.

14.Government employees not entitled to travel by air may travel by any airline,However,reimbursement in such cases shall be restricted to the fare of their entitled Class of train/transport or actual expense, whichever is less.

15.In all cases whenever a Govt. servant claims LTC by air, he/she is required to book the air tickets ither directly through the airlines or through the approved travel agencies viz: M/s Balmer Lawrie & Co. Ltd/ M/s Ashok Tours & Travels Ltd/IRCTC. Bookin of tickets through any other agency is not permissible.

16.Travel on tour packages is not allowed, except in the case of tours conducted by Indian Touris Development Corporation (ITDC), State Tourism Development Corporation (STDC) and Indian Railway Catering and Tourism Corporation (IRCTC). In such cases, only the fare component shall be reimbursable provided ITDC/STDC/IRCTC separately indicate the fare component and certify that the journey was act I ally performed by the Government servant and his family members for which he/sh claiming the Leave Travel Concession.

17.Please ensure that your LTC claim is as per the instructions to avoid rejection of your claim.

Proforma for self-certification by the Government employee – Procedure of Processing of LTC claims

Proforma for self-certification by the Government employee

I Sh./Smt./Kr. .................................................................(Name of the Govt. servant) wish to confirm that I am availing .............................................. (Home Town/ Any Place in India) LTC in respect of self/ family member(s) for the block year ............................... to visit (Place of visit) during .................. (dates of journey). It is stated that I or the family member for whom I wish to avail LTC has/have not availed of the same before in the present block.
2. The Particulars of members of family in respect of whom the Leave Travel Concession is being claimed are as under: 
S.noName(s)AgeRelationship with the Govt. servant

3. It is certified that the above facts are true and any false statement shall make me liable for appropriate action under Rule 16 of CCS(LTC) Rules, 1988 and the relevant disciplinary rules.
* N.B.: Government employee may share interesting insights and pictures, if any, of the destination visited while availing LTC on an appropriate forum.

Leave Travel concession Rules, 1988 – Fulfillment of Procedural requirements.

No.31011/3/2015-Estt (A.IV)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
Establishment A-IV Desk
North Block, New Delhi-110 001
Dated: February 18, 2016

Subject:- Central Civil Services (Leave Travel concession) Rules, 1988 – Fulfillment of Procedural requirements.
This Department is in receipt of a number of references regarding the procedural difficulties faced by the Government employees in application and settlement of the LTC claims. Sometimes, the Government servants claim that failure to follow the correct procedure was on account of a lack of knowledge of the rules/instructions. It is alleged that in some cases, processing of LTC claims takes unduly long time, particularly when the employee and the sanctioning authorities are located at different stations.
2. To remove these bottlenecks, it has been decided to simplify the procedure of application and make the procedure of processing of LTC claims time bound. The following time-limits shall be followed while processing the LTC applications/claims of the Government servants.
Course of action
Time Limit
Leave Sanction
5 working day + 3 working days* 
Sanction of LTC advance
5 working day + 3 working days* 
Time taken by Administration for verification of LTC claim after the LTC bill is submitted by the Government employee for settlement.
10 working days + 3 working days*
Time taken by DDO
5 working days + 3 working days* 
Time taken by PAO
5 working days + 3 working days*
*(a) Additional 3 days transit-time may be allowed in cases where the place of posting of the Government employees is away from their Headquarters, The Government employee may proceed on LTC after action on S.No. 1 . 
(b) Efforts should be made to reduce the duration of processing of LTC applications/claims at the earliest. The maximum time limit should be strictly adhered to and non —compliance of time limit should be adequately explained.
(b) Efforts should be made to reduce the duration of processing of LTC applications/claims at the earliest. The maximum time limit should be strictly adhered to and non —compliance of time limit should be adequately explained.

3. Under CCS (LTC) Rules, the Government servants are required to inform their controlling Officer before the journey(s) on LTC to be undertaken. It has now been decided that the Leave sanctioning Authority shall obtain a Self-Certification from the employee regarding the proposed LTC journey. The Proforma for self-Certification has been annexed with this O.M.

4. In addition to the above, it has been decided that whenever a Government servant applies for LTC, he/she should be provided with a copy of the guidelines (Enclosed) which needs to be followed while availing LTC.

5. Employees may be encouraged to share interesting insights and pictures, if any, of the destination he/she visited while availing LTC in an appropriate forum

(Surya Narayan Jha)
Under Secretary to the Government of India

Instructions/Guidelines relating to filling up the Integrity Column of Annual Performance Assessment Reports (APAR) - regarding.

No.21011/27/2015-Estt. (A-II)
Government of India
Ministry of Personnel, P. G. and Pensions
Department of Personnel & Training
North Block, New Delhi-110001
Dated: 11th February, 2016
Office Memorandum
Subject: Instructions/Guidelines relating to filling up the Integrity Column of Annual Performance Assessment Reports-regarding.

The undersigned is directed to refer the existing instructions/ guidelines of this Department on filling up the column relating to integrity in ACRs (now APARs). It has been brought to the notice that many a time Reporting Officers do not make clear and categorical mention about the integrity of the officer reported upon. Further, it has also been seen that in case of doubt of integrity of the officer reported upon, the procedures prescribed for filling up the integrity column in APARs are not being followed appropriately.
2. Now, it has been decided to reiterate the followings instructions/guidelines contained in para 5.2 of this Department OM No. 51/5/72-Ests. (A) dated 20 th May, 1972 on procedures prescribed for filling up the column relating to integrity in APARs: 
(a) Supervisory officers should maintain a confidential diary in which instances which create suspicion about the integrity of a subordinate should be noted from time to time and action to verify the truth of such suspicions should be taken expeditiously by making confidential enquiries departmentally or by referring the matter to the Special Police Establishment. At the time of recording the annual confidential report, this diary should be consulted and the material in it utilised for filling the column about integrity. If the column is not filled on account of the unconfirmed nature of the suspicions, further action should be taken in accordance with the following subparagraphs.
(b) The column pertaining to integrity in the character roll should be left blank and a separate secret note about the doubts and suspicions regarding the officer's integrity should be recorded simultaneously and followed up. 
(c) A copy of the secret note should be sent together with the character roll to the next superior officers who should ensure that the follow-up action is taken with due expedition.
(d) If, as a result of the follow-up action, an officer is exonerated, his integrity should be certified and an entry made in the character roll. If suspicions regarding his integrity are confirmed, this fact can also be recorded and duly communicated to the officer concerned.
(e) There are occasions when a reporting officer cannot in fairness to himself and to the officer reported upon, either certify integrity or make an adverse entry, or even be in possession of any information which would enable him to make a secret report to the Head of the Deptt. Such instances can occur when an officer is serving in a remote station and the reporting officer has not had occasion to watch his work closely or when an officer has worked under the reporting officer only for a brief period or has been on long leave, etc. In all such cases, the reporting officer should make an entry in the integrity column to the effect that he has not watched the officer's work for sufficient time to be able to make any definite remark or that he has heard nothing against the officer's integrity as the case may be. This would be a factual statement to which there can be no objection. But it is necessary that a superior officer should make every effort to form a definite judgment about the integrity of those working under him, as early as possible, so that he may be able to make a positive statement.
(f) There may be cases in which after a secret report/note has been recorded expressing suspicion about an officer's integrity, the inquiries that follow do not disclose sufficient material to remove the suspicion or to confirm it. In such a case the officer's conduct should be watched for a further period, and, in the meantime, he should, as far as practicable, be kept away from positions in which there are opportunities for indulging in corrupt practices.
3. It is further conveyed that the remarks against the integrity column of APARs of the officer reported upon shall be made by the Reporting Officer in one of three options mentioned below:
(a) Beyond doubt.

(b) Since the integrity of the officer is doubtful, a secret note is attached.

(c) Not watched the officer's work for sufficient time to form a definite judgement but nothing adverse has been reported to me about the officer.

4. All Ministries/Departments are requested to bring it to the notice of all concerned for strict compliance.

(Devesh Chaturvedi)
Joint Secretary to the Govt. of India
Source: www.persmin.nic.in